Bylaws – 2007

Bylaws of the National Network of Law School Officers
(Revised & Adopted March 2, 2007)


Article I. Name.

The name of this association shall be the National Network of Law School Officers (NNLSO) and hereafter referred to as the Association.


Article II. Purpose.

The National Network of Law School Officers is a non-profit, professional organization, designed for the education and professional development of all law school officers. Primarily, the Association shall address the concerns and issues of registrars and admission officers. Although the only professional organization for Law School Registrars, this organization encourages and welcomes all department officials with the goal to facilitate and promote intra-departmental relations within the law school community.


Article III. Governing Enactments.

This Association is governed by these Bylaws and any other enactments of the Association or Executive Committee duly adopted in accordance with authority of these Bylaws. In the event of any conflicting rules, regulations or enactments, these Bylaws shall prevail.


Article IV. Membership.

Administrative officers associated with any American Bar Association (ABA) accredited (full or provisional hereafter referred to as accredited) law school may become a member of the Association by complying with the provisions of membership as stated in Article XI.


Article V. Meetings and Procedures.

Section 1 – Meetings. The Association shall meet in conjunction with the annual conference of the American Association of Collegiate Registrars and Admission Officers (AACRAO), and at such time the general membership of NNLSO shall be called together to conduct the business of the Association.

Section 2 – Quorum. A majority of Association members present at the Annual Business Meeting shall constitute a quorum for the transaction of all business.

Section 3 – Parliamentary Authority. Except as may be provided otherwise by applicable law, the Bylaws, rules, regulations or enactments of the Association or the Executive Committee, and parliamentary procedures governing a meeting of the Association membership, any Executive Committee, any Committee or other organized body of the Association shall be as set forth in the current edition of Robert’s Rules of Order, Newly Revised.

Section 4 – Amendments. The Bylaws may be amended by a two-thirds vote of the membership present at the Association’s Annual Business Meeting provided that any proposed amendment has been submitted to the Executive Committee at one of their regular meetings preceding the annual meeting and provided that there is a sixty (60) day notification period to the membership. Proposed amendments will be published in an issue of the Journal for membership consideration prior to the Annual Business Meeting, or will be distributed to the membership, whether electronically or by mail, at lest 60 days in advance of the annual meeting. Proposed amendments to the Bylaws may be submitted to the Executive Committee by any member in good standing.


Article VI. Elections.

Section 1 – Eligibility. Only individual active members, and members designated as institutional members in good standing who have consented to serve if elected and attend the National and Executive Committee meetings shall be eligible to be elected to serve as officers and as members of the Board of Directors. A candidate for Executive Director must have served a minimum of one term on the Executive Committee.

Section 2 – Nominations and Election Committee. The Executive Director shall appoint a sub-committee from within the Executive Committee consisting of three members to serve as the Nominations and Election Committee.

Section 3 – Election Procedures. The Nominations and Election Committee shall call for nominations from the general membership at least three months prior to the Annual Business Meeting. The call for nominations must be conducted by mail or by electronic means. Nominees must be contacted for permission to run for office. A ballot, that includes biographical information on each candidate, will be mailed to the general membership. The votes may be collected by mail or electronically, and counted by the Nominations and Election Committee. The results of the election will be announced at the Annual Business Meeting. At the conclusion of the annual meeting, the new officers will assume their positions on the Executive Committee.


Article VII. Officers.

Section 1 – Officers. The officers shall consist of an Executive Director, Assistant Executive Director, Secretary, Treasurer and The Journal Editor. The Executive Director, Assistant Executive Director, Secretary, Treasurer and The Journal Editor shall be elected by the Association and shall serve a term of two years. The Executive Director and The Journal Editor shall be elected on the same year, and the Assistant Executive Director, the Secretary, and the Treasurer shall be elected on the opposite year. All officers shall serve until the adjournment of the annual meeting at which time their successors assume office.

Section 2 – Duties of officers.

The Executive Director shall:

  • Perform the functions and exercise the powers customarily those of a chief executive officer of an association.
  • Prepare the agenda for all meetings.
  • Preside at all meetings of the Association.
  • Serve as the chair of the Executive Committee.
  • Appoint an individual(s) to fill vacated position(s) on the Executive Committee through the end of the current term of office.
  • Inform the membership of all activity of the Association.
  • Assume other responsibilities as directed by the Executive Committee or the general membership.
  • The outgoing Executive Director shall serve as an ex officio member of the Executive Committee for one year.

The Assistant Executive Director shall:

  • Preside at any meeting of the Association and Executive Committee in the absence of the Executive Director.
  • Assist the Executive Director as directed.
  • Assume the position of Executive Director of the Association in the event the Executive Director shall leave office prior to the completion of the current term or be unable to complete the current term.
  • Assume other responsibilities as directed by the Executive Committee or the general membership.

The Secretary shall:

  • Take minutes of all meetings of the Association and the Executive Committee.
  • Be responsible for the current and historical records of the Association
  • Assume other responsibilities as directed by the Executive Committee or the general membership.

The Treasurer shall:

  • Be responsible for the funds and financial matters of the Association, including the payment of all expenses incurred by the Association.
  • Collect all membership dues and maintain a current roster of membership.
  • Assume other responsibilities as directed by the Executive Committee or the general membership.

The Journal Editor shall:

  • Be responsible for the publication and distribution of The Journal, the official publication of the Association, published in the fall and spring of each year.
  • Assume other responsibilities as directed by the Executive Committee or the general membership.
  • The outgoing Journal Editor shall serve as an ex officio member of the Executive Committee for one year.

Article VIII. Board of Directors (The Board).

Section 1. The Board shall consist of seven members elected from the general membership of the Association, and serve a term of two years. The election of board members will be staggered; four members shall be elected in the same year as the Executive Director and Journal Editor; three members shall be elected in the same year as the Assistant Executive Director, the Secretary, and the Treasurer.

Section 2 – Duties. The primary duty of the Board shall be to determine topics of importance and interest that shall be presented to the general membership at the annual meeting. Members of the Board are expected to attend the annual meeting, and any other meeting(s) called by the Executive Director or the Executive Committee, as well as, assume any other responsibilities as directed by the Executive Committee or the general membership.

Section 3. Members of the Board shall serve until the adjournment of the annual meeting at which time their successors assume office.


Article IX. Executive Committee.

The Executive Committee of the Association shall consist of the Officers and the Board of Directors.

Section 1 – Meetings. The Executive Committee shall meet at least once a year. The Executive Committee shall meet upon the call of the Executive Director or as otherwise may be determined by the Board of Directors to conduct business during the recess of the annual meeting.

Section 2 – Quorum. A majority of the Executive Committee shall constitute a quorum for the transaction of all business for the Association during the recess of the annual meeting.

Section 3 – Means of Conducting Business. The Executive Committee may conduct business by correspondence. A vote taken by mail, telephone, or electronic means shall become the act of the Association upon approval of a majority of the Executive Committee. Such business must be reported to the general membership at the Annual Business Meeting. Any transactions approved by the Executive Committee can be overturned by a majority vote of the general membership present.

Section 4. The Executive Committee shall review and approve annual expenses.


Article X. Committees and Representatives.

Section 1. The Committees of the Association shall be of two classes: standing committees and ad hoc committees. The responsibility of such committees shall be to carry out the work and promote the purposes of the Association.

  • Standing Committees shall investigate and study continuing or recurring matters that relate to the business or interest of the Association. Standing Committees serve until the Executive Committee determines that their mission has been fulfilled.
  • Ad hoc committees shall investigate and study immediate or nonrecurring matters.

Section 2. The resolutions creating standing and ad hoc committees shall state the purpose of the committee’s task and establish the time frame for completion and the reporting of results to the Association.

Section 3. The Executive Director may appoint committee chairs to standing and ad hoc committees.

Section 4. Each committee shall report to the Association as required by the resolution, or as requested by the Executive Committee.

Section 5. Association representatives to other organizations, agencies and to meetings of other associations, shall be appointed by the Executive Director and shall report in the manner set forth in Section 4.

Section 6. No committee or representative shall incur expenses on behalf of the Association except as authorized by the Executive Committee, nor shall any committee or representative commit the Association by any declaration of policy.


Article XI. Membership.

Section 1 – Classifications of membership. Members of the Association shall consist of:

  • Individual active members. Any professional officially affiliated with an ABA accredited law school may become an individual active member upon payment of annual dues. Such membership cannot be transferred or assigned.
  • Institutional members. Any ABA accredited law school may become an institutional member upon payment of annual dues. Persons designated under an institutional membership shall be in all respects the equivalent of individual active members.
  • Individual associate members. A professional not connected with a law school may become an associate member upon approval by the Executive Committee and the payment of annual dues. An individual active member or a member who has been designated under an institutional membership may become an individual associate member when no longer officially affiliated with a law school.
  • Institutional associate member. Any company or institution other than a law school may become an associate member upon approval of the Executive Committee and payment of annual dues.
  • Life members. Any Association member may make nominations for life membership to the Executive Committee. The Executive Committee shall certify that those nominated have been members in good standing with the Association for five or more years, and have retired from active law school administrative work, or are no longer eligible for active membership in NNLSO. Life membership shall be based on repeated and significant contributions to the association as reflected by service as a board member or officer of NNLSO, active committee membership, an active presenter, and in regular attendance at the annual meetings over a period of five or more years. Length of membership or regular attendance at annual meetings do not of themselves constitute grounds for the awarding of life membership. The Executive Committee shall vote on the nominees. Announcement of Life Membership will be at the annual meeting.
  • Honorary members. Any Association member may make nominations for honorary membership to the Executive Committee. The Association may, at any annual meeting, by a vote of two-thirds of those present, elect non-members who have contributed to the support of NNLSO as honorary members.

Section 2 – Dues, rights, and privileges. The Executive Committee shall determine annual dues for all membership classifications. Rights of voting shall be restricted to active members and to designated members under an institutional membership. All members shall receive The Journal, and have the ability to participate in the NNLSO list serve as part of their membership.

Section 3 – Elections. Both the nomination process and the election process are to be handled by the joint Nominations and Elections Committee. The committee shall have charge of the conduct of the annual election and the counting of all votes cast.


Article XII. Anti-discrimination.

Membership in the Association or participation in any activity of the Association, shall not be denied to any individual, or abridged on account of race, color, religion, sex, age, national origin, sexual preference, or disability.